Exhibitors, booths and invoices in one place

Guided form on your website, with attachments and spam protection without Google.

Accept or decline in one click; the exhibitor is notified automatically.

Exhibitors get an invitation link instead of a password by e-mail.

Companies and contacts with participations, notes, files and history.

See per event who has confirmed and who has paid; filter and export.

Dates shift automatically and your settings come along.

New applications, due invoices and deadlines at a glance; find anything fast.

Restore deleted events, contacts and applications; changes stay traceable.

Bring contacts in by CSV, download lists as CSV or Excel.

Guides you step by step to your first event.

Assign tasks and keep an eye on due dates.

Revenue, booths, exhibitors and services per event as charts.

Draw a hall, square or field to scale and place booths by drag and drop.

CAD plan (DXF), image or map section as the background.

Fixed price, per m², per metre of frontage or depth – per category and event.

Drag exhibitors onto a booth; confirmation by e-mail, booth rent goes straight to billing.

Exhibitors reserve their preferred booth in the portal, you confirm.

PDF from A4 to A0 with scale, PNG, DXF and a booth list.

Status, tasks, documents, invoices and dates for every exhibitor.

Returning exhibitors apply for further events in the portal.

Power, furniture and more – with early-bird prices, order deadlines and quantity limits.

Let exhibitors upload, review, request corrections; automatic reminders.

Exhibitors enter booth staff, vehicles and more themselves until the deadline.

By card or PayPal through your own Stripe or PayPal account; the payment is recorded automatically.

Add set-up and performance times to their own calendar in one click.

Profile, language, two-factor sign-in, data export and account deletion.

your-name.plandocket.com with application form, contact, imprint, privacy policy and terms – in your logo and colours.

Your own pages from blocks, menus, media library, drafts with versions.

Portal and website at your own address, with an SSL certificate.

18 field types via drag and drop, preview for phone, tablet and desktop.

Questions appear only when they apply – for example per category.

Create a missing field right where you are working.

Your own lists with your own fields, deadlines and minimum or maximum entries.

Define area × price plus surcharges once – booth prices and invoice items calculate themselves.

Design contracts and confirmations once, with letterhead and conditions.

PDF with letterhead and page numbers, one at a time or for everyone at once.

All contracts and their status on one page.

Send contracts for signature through your own DocuSign or Dropbox Sign account.

Booth rent, extra services and contract items become an invoice in one click – also for everyone at once.

In the required format XRechnung 3.0 or ZUGFeRD, with routing ID (Leitweg-ID) for public-sector clients.

Following GoBD principles: issued invoices locked, change log, gap-free numbering.

Partial credit notes, cancellation with reversal and corrected reissue.

Reverse charge for exhibitors from other EU countries: 0 % VAT and the required note on the invoice; PlanDocket checks for an address in another EU country and a VAT ID on file.

PDF and e-invoice file attached; separate billing address per exhibitor.

Record bank transfers, cash and part payments; send reminders in four stages, optionally as a daily run.

Bookings and customers as a DATEV file for your tax adviser (posting batch and debtors).

Budget per event, expenses with receipts, overruns visible at once.

Customise every automatic e-mail with your logo; each recipient gets their language.

To everyone or a filtered selection, with a test send.

Blocks, scheduled sending, open and click rates, double opt-in.

Pass newsletter sign-ups to your Mailchimp or Brevo list.

Google Analytics, Tag Manager, Matomo and more – loaded only after consent.

Design name badges with QR codes, from card size to A5.

One per page or on A4 with crop marks; you can see what has been printed.

Scan with a phone, check in and out, count who is there – right in the browser.

Programme and set-up times by drag and drop on stages and rooms; clashes are detected.

Print version, calendar file and CSV; people involved are told about changes.

Visitors browse the programme by day and stage and add sessions to their calendar.

Events, contacts, invoices, booths and more via API, with keys and permissions.

More than 40 events such as application, payment or check-in, signed and sent to your systems.

Your team signs in with the company login; users are created automatically (SAML 2.0, SCIM 2.0).

For your team and exhibitors; can be made mandatory for admins.

Ready-made roles and a matrix with more than 70 permissions.

Cookie consent with records, double opt-in, data export and self-service deletion.

Admin, exhibitor portal and e-mails; everyone picks their language.

Guides for organisers and exhibitors, API reference with an OpenAPI file.